Employment

CURRENT OPENINGS

 2 full-time positions - Casper 

To apply for open positions, please send the following items to: This email address is being protected from spambots. You need JavaScript enabled to view it., fax 307-266-6957, or mail to 305 W. 1st St., Casper, WY 82601:

  1. Cover Letter
  2. Resume
  3. List of 3 individuals we can contact for professional reference

 

JOB DESCRIPTIONS FOR OPEN POSITIONS:

Business Manager

1 Full-Time Position, Casper

 

Wyoming Independent Living seeks a Business Manager to oversee the agency’s fiscal management, human resources, filing and records control, procurement and technology functions. The position ensures efficiency, frugality and expediency in all WIL’s business dealings. Bachelor’s degree in Business Administration or related field required.  Three years management experience preferred.  WIL is an equal opportunity employer.  Persons with significant disabilities are encouraged to apply.  Send cover letter, resume and contact info for 3 professional references to This email address is being protected from spambots. You need JavaScript enabled to view it.

Job Description

The work of Wyoming Independent Living is grounded on the Independent Living (IL) philosophy which maintains that persons with disabilities are the best judges of their service needs and how to receive those services.  IL services are intended to assist consumers to attain the highest degree of independence and self-reliance possible. 

Under the supervision of the Executive Director, the Business Manager administers and supervises the business functions of the agency including account and records management, financial oversight, grant compliance and reporting, technology procurement and technical assistance, and inventory control. The purpose of the position is to ensure efficiency, frugality and expediency in all of WIL’s business dealings and ensure Program Specialists have the resources needed to complete their work.

SPECIFIC DUTIES INCLUDE

Filing & Administrative

  • Generating and/or reviewing agency correspondence, policies, forms, reports and minutes for clarity, accuracy and conformance with agency policies
  • Assisting Executive Director and Program Director in the input, maintenance and retrieval of information required for grant reporting
    • Generate quarterly outcome reports as required for each grant or federal reporting requirement
  • Overseeing all organizational filing activities to ensure accurate retention, storage and destruction of consumer and organizational files in accordance with applicable policies and laws.
    • Maintaining records of agency credentials, correspondence, contracts and obligations
    • Maintaining files for each state, federal or local grant, meeting each grantor’s specifications
    • Maintaining confidential employee files
    • Coordinate routine backup of digital files
  • Maintaining agency-wide calendar of important dates, deadlines and vacations
  • Communicating with all staff regarding policies, forms, calendars and deadlines
  • Working in conjunction with administrative team members to ensure that organizational philosophy, mission, and goals are consistently demonstrated by all employees on a daily basis
  • Actively participating on the Admin Team, coordinating special projects as assigned

Equipment & Inventory

  • Maintaining inventory of office supplies, furniture, equipment and print materials for central and outreach offices; reassessing / reordering items as needed
  • Issuing agency equipment, furniture, keys, codes and passwords to staff; ensuring return of such equipment or information from exiting staff

Technology Support

  • Procuring and maintaining office technology including computers, software, printers, scanners and fax machines for central and outreach offices
  • Managing vendor accounts for provision of phone, internet, fax copier and/or networking services at central and outreach offices
  • Configuring new computers, software and peripherals for existing or incoming staff
  • Providing in-house technical assistance for basic staff computing needs, or coordinates technical support from external agencies as required
  • Maintaining agency website, domain registration and email accounts

Account Management

  • Ensuring all agency accounts are in good standing, with accurate contact information
  • Maintaining secure file of agency login credentials and passwords
  • Managing organization-wide accounts including, but not limited to, insurance, auditing and employee benefits
  • Managing employee access to agency credit accounts, including addition/removal of authorized users, issuing/cancellation of cards or setup of new accounts
  • Assisting with grant management to ensure administrative and financial actions comply with individual grant or contract requirements
  • Reviewing and signing Payroll and AP checks

Fiscal Oversight

  • Monitoring bookkeeping deadlines, particularly quarterly and annual financial reporting
  • Reviewing and pre-authorizing coding for all payments and deposits
  • Monitoring payroll, time worked and leave balances; providing direction to Bookkeeper
  • Reviewing financial statements, general ledger, and other relevant reports for anomalies, grant compliance
  • Ensuring financial reports are submitted accurately and timely to Directors and Board

Supervisory:

  • Supervising administrative staff in the Casper office including the bookkeeper, transportation bookkeeper, receptionist, and Experience Works assistants.
  • Overseeing administrative work assigned to volunteers in the Casper office
  • Communicating with job applicants; coordinating drug testing, background checks, financial, agency and benefits paperwork for new employees
  • Overseeing administrative components of selected WIL programs:
    • TCP bookkeeping
    • WYTAP low interest loans
    • Job Coaching/Work Experience
    • Rental Assistance

QUALIFICATIONS:

  • Minimum of Bachelor’s degree in Business Administration or related field
  • Personal experience with a disability is preferred
  • Strong organization skills and attention to detail
  • Ability to communicate and negotiate with staff at all levels of the organization
  • Demonstrated aptitude for planning, coordination and logistics
  • Ability to prioritize, delegate and follow up on tasks
  • Ability to anticipate and respond to potential business problems
  • Solid assessment and decision-making skills
  • Knowledge of computer purchasing, setup, software maintenance and common technical support issues
  • Understand and support the Independent Living Philosophy

 

 

 

***

Independent Living Specialist

1 Full-Time Position, Casper

 

If you have an interest in disability issues, we want you! Wyoming Independent Living (WIL) seeks an Independent Living Specialist to engage persons with disabilities in the Independent Living Movement, support disability advocacy, conduct community outreach, connect peers with community resources, and work collaboratively with individuals to identify and overcome barriers to independence. 

JOB DESCRIPTION:

The work of Wyoming Independent Living is grounded on the Independent Living (IL) philosophy which maintains that persons with disabilities are the best judges of their service needs and how to receive those services.  IL services are intended to assist consumers to attain the highest degree of independence and self-reliance possible. 

WIL Program Specialist is responsible for providing the five core services of a Center for Independent Living:

  • Information and referral (I & R)
  • Independent living skills training
  • Personal and systems advocacy
  • Peer support, and
  • Transition services to youth and adults

SPECIFIC DUTIES INCLUDE:

  • Performing comprehensive consumer interviews to establish goals for independent living
  • Ensuring compliance with program rules and regulations
  • Maintaining accurate and timely consumer records
  • Preparing reports and completing agency paperwork within established deadlines
  • Conducting community outreach and education activities
  • Promoting interagency collaboration to improve service delivery systems for people with disabilities
  • Travel throughout designated service area to meet with consumers and other stakeholders
  • Participate in staff training and related conferences/conventions
  • Other duties as assigned

QUALIFICATIONS

  • Bachelor Degree in Social Services or related field preferred
  • Experience at a Center for Independent Living preferred
  • Personal experience with a disability is preferred
  • Proficiency in Microsoft office applications

Wyoming Independent Living, Inc. is an equal opportunity employer.

***